Changes between Version 41 and Version 42 of PublicPages/AccountApproval

Timestamp:

Jan 9, 2023 1:16:57 PM (15 months ago)

Author:

Benjamin Alan Weaver

Comment:

--

PublicPages/AccountApproval

@@ -1 +1 @@
 = DESI Trac Account Approval =
 
-== Becoming a DESI member requires two steps: ==
+[[PageOutline]]
+
+== Read Me First ==
+
+DESI Trac accounts may be created for two different classes of people:
+
+ 1. DESI collaborators, ''i.e.'' full members of the collaboration.
+ 1. External collaborators, who need limited access for publication purposes.
+
+If you intend to become a full DESI collaborator, you must read and follow [#BecomingaDESImemberrequirestwosteps these instructions], wait for approval, then continue with [#DESITracInstructions these instructions] and read the [#AfterTracRegistration after registration instructions].
+
+If you intend to become an External collaborator, skip directly to [#DESITracInstructions these instructions], and be sure to read to the [#AfterTracRegistration after registration instructions].
+
+
+== Becoming a DESI member requires two steps ==
 
  1. '''The first step is to fill out a membership form. You should ask your sponsor (who should be a DESI Participant, ''i.e.'', a faculty-level member of the collaboration) to provide you the necessary information from this web page (which only DESI members have access to) [wiki:NewMembers New Member instructions], or contact Jeff Newman (<janewman --at-- pitt --dot-- edu>) if you are a potential Participant who wishes to join DESI.'''
  1. '''After''' your membership form has been approved, you should request access to the DESI Trac wiki (required for all members), following the instructions below.
 
-== DESI Trac instructions ==
+== DESI Trac Instructions ==
 
 If you aren't already logged into this wiki, there will be a little red "Register" link on the upper right of this page.
@@ -12 +26 @@
 Click that and follow the instructions below. Please make sure you follow ''all'' the instructions below to prevent delays or even rejection of your account.
 
- 1. Fill out ''all'' the fields.  Some fields are marked 'Optional'.  You need to fill these out anyway.
+ 1. Fill out ''all'' the fields.
  1. Use a username that does not contain spaces.  For example, `JohnSmith` is OK and so is `John.Smith`, but `John Smith` is not.^[#Footnotes 1]^
  1. Your username should also not be an email address.^[#Footnotes 1]^
  1. Your username should start with an alphabetical character.  For example, `2cool4desi` is not acceptable.^[#Footnotes 1]^
  1. Your username must be at least five (5) characters in length.  For example, `john` is invalid, but `johns` is OK.
- 1. For your email address, use an institutional address, ''e.g.'', `john.smith@nyu.edu` or `jjsmith@lbl.gov`.  ''You should use the same address you used for the membership form mentioned above.'' Do not use Gmail, Yahoo, etc.  Your institutional affiliation is how we know whether you are allowed access.
+ 1. For your email address, use an institutional address, ''e.g.'', `john.smith@nyu.edu` or `jjsmith@lbl.gov`.  ''You should use the same address you used for the membership form mentioned above, or for any External Collaborator materials.'' Do not use Gmail, Yahoo, etc.  Your institutional affiliation is how we know whether you are allowed access.
  1. Please give us your '''full name'''. It is OK to use accented characters in your full name, if that's how you spell it, ''e.g.'', Jôhn Smíth.  Just use UTF-8 characters though.
 
-**After you register there are additional vital steps to be granted access to DESI trac**:
+== After Trac Registration ==
+
+**After you register there are additional vital steps to be granted access to DESI Trac**:
 
  1. You should immediately receive a message from the DESI Trac system requesting verification of your email address.  Please follow the instructions in that email.  This will put your DESI Trac account into a state where it is ''ready'' to be approved.  ''If you do not receive this email immediately, please notify Axel de la Macorra at the address below.''
@@ -26 +42 @@
  1. The Trac account must be reviewed and approved by the New Member Coordinator.  This takes a finite amount of time, given personal schedules, weekends, holidays, vacation, etc.
 
-If you have questions or concerns about your account approval, please contact the co-chair of the Membership Committee, Jeff Newman <janewman --at-- pitt --dot-- edu> and/or the New Member Coordinator, Axel de la Macorra <a.macorra -- at -- gmail -- dot --com>.  In particular, please inform the chair right away if you are not affiliated with a DESI institution, are unsure, or are moving to another institution soon.
+If you intend to become a full DESI collaborator, and you have questions or concerns about your account approval, please contact the co-chair of the Membership Committee, Jeff Newman <janewman --at-- pitt --dot-- edu> and/or the New Member Coordinator, Axel de la Macorra <a.macorra -- at -- gmail -- dot --com>.  In particular, please inform the chair right away if you are not affiliated with a DESI institution, are unsure, or are moving to another institution soon.
 
+If you intend to become an External collaborator, and you have questions or concerns about your account approval, please contact the DESI collaborator you are working with, who can then contact the DESI External Collaborator Committee.
 
-
-''The DESI Membership Committee reserves the right to delete, without notice, accounts that do not follow these rules or do not represent an eligible DESI collaborator.''
+''The DESI Membership Committee reserves the right to delete, without notice, accounts that do not follow these rules or do not represent an eligible DESI member or External Collaborator.''
 
 == Footnotes ==